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Network News
Quarterly newsletter on current technical and policy issues, including information about NCES data sets, survey reports, and publications; information about SHEEO projects and publications; and pertinent announcements.
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From the 2011 Network Conference and IPEDS Workshop:
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Network News: Focus On 2010 SHEEO/NCES Data Conference and IPEDS Workshop
September, 2010
In this issue ... Network News provides a summary of the 33rd annual SHEEO/NCES Network
Data Conference and IPEDS Workshop. Approximately 140 invited participants
attended the conference in Washington, DC. The goal of the conference is to provide
professional development and networking opportunities for state IPEDS coordinators,
state directors of research and information systems, NCES staff, and representatives
from state wide community college associations and the independent sector. It also
gives IPEDS staff and state coordinators an important opportunity to discuss data and
collection issues face-to-face.
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From the 2010 Network Conference and IPEDS Workshop:
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Network News: Focus On 2009 SHEEO/NCES Data Conference and IPEDS Workshop
December, 2009
In this issue ... Network News provides a summary of the 32nd annual SHEEO/NCES Network Data Conference and IPEDS Workshop. One hundred and thirty-five people attended the conference held in May in New Orleans, Louisiana. Attendees included state IPEDS coordinators, state directors of research and information systems, NCES staff, representatives from statewide community college associations and the independent sector, and members of national postsecondary organizations. This issue of Network News provides summaries of several conference presentations as well as an overview of the annual IPEDS Workshop.
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Recommendations for State Postsecondary Data Systems - A Report from State Data Experts
In December of 2008 and February, March, and April of 2009, The State Higher Education Executive Officers (SHEEO) held four separate two-day meetings with state, system and institutional representatives to discuss state-level postsecondary data systems. The participants included state postsecondary data system/warehouse officials, data users/researchers, policy staff from state governments, and representatives from both the public and independent (not for profit) postsecondary communities as well as K-12 and workforce data systems.
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Protection and Accessibility of State Student Unit Record Data Systems at the Postsecondary Level
Molly Ott, Stephen DesJardins, November, 2009
As the use of unit record data to track students through their educational careers has
increased over time, interest in improving both the accessibility and security of the data
has grown as well. The purpose of this study, Protection and Accessibility of State Student
Unit Record Data Systems, was to survey the practices used by the state agencies
responsible for this data in ensuring the confidentiality of student unit record (SUR)
information while also making data accessible to those who request it. The Protection and
Accessibility report attends to the procedures used to make data available to stakeholders
(e.g., policy analysts, agency staff, education researchers, auditors, and others) as well as
identifies the stakeholders to whom data are typically made available. This study is a
companion to the larger State of State Data Systems study sponsored by the National Center
for Education Statistics (NCES) and conducted by the State Higher Education Executive
Officers (SHEEO).
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From the 2009 Network Conference and IPEDS Workshop:
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Network News: Focus on Seamless Statewide Data Education Systems
February, 2009
This issue of Network news introduces the SHEEO publication En Route to Seamless Statewide Data Education Systems, by Sharmila Basu Conger. This paper considers the impact that the collection and analysis of student data can have on student preparation and achievement and presents factors which are critical to the development of linked K-12 and postsecondary data systems.
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Network News: Focus on The 2008 Network Data Conference
October, 2008
This issue of Network News provides a summary of the 31st annual SHEEO/NCES Network
Data Conference and IPEDS Workshop. One hundred and thirty five people attended
the conference held earlier this year in Arlington, VA. Attendees included state IPEDS
coordinators, state directors of research and information systems, NCES staff, representatives
from statewide community college associations and the independent
sector, and members of national postsecondary organizations. This issue presents
selected highlights from the meeting and opens with an overview of the annual IPEDS
Workshop where information about the IPEDS data collection process and reporting
were presented.
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En Route to Seamless Statewide Education Data Systems: Addressing Five Cross-Cutting Concerns
by Sharmila Basu Conger, August 2008
Creating a coherent, effective and sustainable state longitudinal data system requires much more than simply establishing linkages between existing systems. Through a grant from the Bill and Melinda Gates Foundation, SHEEO convened a workshop, Linking K-12 and Postsecondary Data Systems, as a forum for states to engage in peer-to-peer learning. The workshop brought together cross-sector, data-focused, leadership teams from 11 states with content experts from prominent national or-ganizations for two days of collaborative sessions.3 Through workshop discussions, state teams identified five core processes which are key to successfully implementing longitudinal data initiatives: identifying shared benefits as a foundation for cooperative work across sectors; reconciling technical differences between independently created data systems; assuring student privacy while sharing data to foster improvement; designing a data system to enable effective use by key constituencies; and planning for long-term sustainability of state longitudinal data systems. Drawing from the experiences shared by workshop participants – education leaders in states actively engaged in the process of creating seam-less data systems – this report addresses each of these components in turn and presents an overview of insights and strategies to address emerging, prevalent, cross-state concerns.
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Network News: The Ideal State Postsecondary Data System
May, 2008
This issue of Network News provides an abridged version of a new NCHEMS/SHEEO document
“The Ideal State Postsecondary Data System: 15 Essential Characteristics and Required
Functionality.” Written by Peter Ewell and Hans L’Orange, this draft document argues
that certain characteristics and the resulting functionality are essential in an effective
longitudinal data system. Like the “Ten Essential Elements” of state K-12 longitudinal
data systems proposed by the Data Quality Campaign (DQC), these characteristics are
intended to promote educational progress and alignment among and between each
state’s K-12 and postsecondary data resources.
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From the 2008 Network Conference and IPEDS Workshop:
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Network News: Focus on More Student Success
Oct, 2007
This issue of Network News provides an adaptation of the Executive Summary to a new SHEEO
publication, More Student Success. The Executive Summary was written by Paul
Lingenfelter, SHEEO President, and provides some contextual background to the issue
of student success as well as a very brief introduction to the six essays that comprise the
publication. More Student Success is an updated and expanded successor to a 2003
SHEEO publication, Student Success: Statewide P-16 Systems. The updated publication
introduced here reflects progress since 2003 and includes a new chapter by George
Kuh on increasing the rate of student achievement in postsecondary education.
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From the 2007 Network Conference and IPEDS Workshop:
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Network News: Focus on the Data Quality Campaign
April 2007
This issue provides an introduction to the Data Quality Campaign (DQC), a national, collaborative effort to encourage and support state policymakers interested in improving the collection, availability, and use of high-quality secondary education data. While the focus is on P-12 data and systems, the Campaign brings together secondary and postsecondary education leaders to work collaboratively in the interest of improving secondary education data. In fact, postsecondary policymakers' and analysts' interest in the DQC and in P-16 alignment is increasing as more attention is brought to this issue.
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From the 2006 Network Conference and IPEDS Workshop:
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From the 2005 Network Conference and IPEDS Workshop:
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From the 2004 Network Conference and IPEDS Workshop:
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Data Systems to Enhance Teacher Quality
by Richard Voorhees & Gary Barnes with Robert Rothman, July 2003, $5.00, DocID: 27056
Policy makers want and need better information about the qualifications, preparation, and career paths of people licensed to be teachers, about turnover and recruitment patterns, and about the supply of and demand for teacher talent. This study examined the data systems in 14 states and discovered that much of the critical information already exists, but that it is buried. By bringing these sources together, states can better answer important questions about the attractiveness of teaching as a profession and about recruiting and retaining stronger teachers.
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From the 2003 Network Conference and IPEDS Workshop:
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From the 2002 Network Conference and IPEDS Workshop:
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Compendium of National Data Sources on Higher Education
Developed by Alene Bycer Russell and Susan Winter, November 2001
The Compendium of National Data Sources on Higher Education is a guide to the major national data resources related to higher education in this country. SHEEO has periodically updated this sourcebook since its initial publication in 1984. The 2001 publication marks the fifth edition of the Compendium, replacing the printed version of 1996, and is the first online searchable version. The Compendium describes 100 resources under the following topics: General References, Students and Learning, Faculty and Staff, Finance and Facilities, K-12, Adult/Workforce, and Other Resources. PDFs of individual sections can be printed.
LINK TO THE COMPENDIUM

From the 2001 Network Conference and IPEDS Workshop:
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The Status of Statewide Student Transition Data Systems: A Survey of SHEEO Agencies
by Alene Bycer Russell, May 1999, $10.00, DocID: 26251
For two decades, SHEEO has both supported and monitored developments in statewide higher education data systems. This report is based on a 1999 survey of SHEEO agencies designed to assess the status of "student transition data systems," systems that track movement of students from K-12 to postsecondary education, within postsecondary education, from postsecondary education to work, and from work to postsecondary education. The survey examined use of unit record systems and surveys, data linkages across systems, degree of difficulty in addressing data issues, and usefulness of systems to support policy development.

Advances in Statewide Higher Education Data Systems
by Alene Bycer Russell, October 1995, $10.00, DocID: 15935
Since their inception, state-level coordinating and governing boards have been collecting and reporting higher education data. In an era of declining resources and increased accountability demands, statewide data systems allow coordinating and governing boards to address complex policy questions with increasing skill and efficiency. Based on a fifty-state survey of higher education boards, this report offers comprehensive information about the current scope of statewide student unit record data systems, their characteristics and capabilities, and their uses. It provides thoughtful analysis of student tracking systems and data sharing across agencies, and discusses confidentiality and technological advances. A brief section of this report is devoted to personnel data systems. This report is recommended to federal and state policymakers, college and university administrators, and other education leaders and researchers who collect and use higher education data.

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