Serving statewide coordinating and governing boards in developing and sustaining excellent systems of higher education.
 
THE STATE OF STATE POSTSECONDARY DATA SYSTEMS
 

This resource presents information based on a study conducted by SHEEO that cataloged 59 state-level student unit record (SUR) data systems containing postsecondary data in 44 states and the District of Columbia.

The study describes state postsecondary data systems, a task made complex by the organizational reality that there is often no single, uniform entity or organization within a state to respond to survey questions associated with state postsecondary data systems. Rather, each state has a unique organization that implements and oversees the collection of its postsecondary data. State postsecondary data systems, then, reflect state oversight differences and are an amorphous group. There is often more than one postsecondary data system per state. They may be within a coordinating or governing board of higher education or another state agency or entity. They may contain data from only one institution of higher education, several institutions, institutions within a defined system, or all institutions in the state. Further, they may contain student data in the aggregate or at the unit record level. Ultimately, state constitutions and laws dictate coordinating and governing board missions, duties, and responsibilities, affecting the shape of each state’s postsecondary data system. Understanding these differences is critical to the discussions currently taking place in the design, function, and goals of state P-20 data systems.

This study updates and expands the Critical Connections study conducted by the National Center for Higher Education Management Systems and funded by the Lumina Foundation for Education.

Questions or comments should be directed to Tanya I. Garcia, tgarcia@sheeo.org.

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STRONG FOUNDATIONS: THE STATE OF STATE POSTSECONDARY DATA SYSTEMS (PDF)

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Full report without appendices (PDF)
Appendices A through K (PDF)
          Appendix A: Methodology
          Appendix B: Final Data Collection Instrument
          Appendix C: Respondent Directory
          Appendix D: Final Data Element List
          Appendix E: SEI-AEM Methodology
          Appendix F: Student Unit Record Systems Included in this Study by State (2009)
          Appendix G: Abbreviations Used Within Report for States with Multiple Agencies/Entities
          Appendix H: Required Documentation for Outside Researchers Requesting Unit Records
          Appendix I: Florida Department of Education Unit Record Data Request Packet
          Appendix J: Existence of and Number of Data Elements by State SUR System
          Appendix K: Full Listing of Types of Reports Generated Using SUR Data

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THE STATE OF STATE POSTSECONDARY DATA SYSTEMS 101 (PDF)

VIEW STATE AGENCY/ENTITY PROFILES

Alabama
     Alabama Commission on Higher Education
     includes sample reports

Alaska
     University of Alaska Statewide System

Arizona
     Arizona Academic Program Articulation
     Steering Committee

Arkansas
     Arkansas Department of Higher Education

California
     California Community Colleges
     California Postsecondary Education
     Commission updated

     The California State University and Colleges
     University of California System
     includes sample reports

Colorado
     Colorado Department of Higher Education

Connecticut
     Connecticut Department of Higher Education

District of Columbia
     District of Columbia Office of the State
     Superintendent of Education-Higher
     Education Financial Services

Florida
     Board of Governors, State University System
     of Florida

     includes sample reports
     Florida Department of Education
     includes sample reports

Georgia
     Board of Regents of the University System
     of Georgia

Hawai'i
     The University of Hawai'i System

Illinois
     Illinois Board of Higher Education

Indiana
     Indiana Commission for Higher Education

Kansas
     Kansas Board of Regents

Kentucky
     Kentucky Council on Postsecondary
     Education

     includes sample reports

Louisiana
     Louisiana Board of Regents

Maine
     University of Maine System updated

Maryland
     Maryland Higher Education Commission

Massachusetts
     Massachusetts Department of Higher Education

Minnesota
     Minnesota Office of Higher Education
     Minnesota State Colleges and Universities
     includes sample reports

Mississippi
     Mississippi Board of Trustees of State Institutions of
     Higher Learning

Missouri
     Missouri Department of Higher Education
     includes sample reports

Montana
     Montana University System
     includes sample reports

Nevada
     Nevada System of Higher Education

New Jersey
     New Jersey Commission on Higher Education

New Mexico
     New Mexico Higher Education Department

New York
     City University of New York
     New York State Education Department Office of Higher
     Education

     The State University of New York

North Carolina
     North Carolina Community College System
     includes sample reports
     University of North Carolina

North Dakota
     North Dakota University System

Ohio
     Ohio Board of Regents

Oklahoma
     Oklahoma State Regents for Higher Education

Oregon
     Oregon Department of Community Colleges and
     Workforce Development

     includes sample reports
     Oregon University System
     includes sample reports

Pennsylvania
     Pennsylvania Department of Education Office of
     Postsecondary and Higher Education

     Pennsylvania State System of Higher Education

Rhode Island
     Rhode Island Board of Governors for Higher Education

South Carolina
     South Carolina Commission on Higher Education
     includes sample reports

South Dakota
     South Dakota Board of Regents
     includes sample reports

Tennessee
     Tennessee Higher Education Commission

Texas
     Texas Higher Education Coordinating Board

Utah
     Utah State Board of Regents

Vermont
     University of Vermont
     Vermont State Colleges

Virginia
     State Council of Higher Education for Virginia
     updated

Washington
     Washington Higher Education Coordinating Board
     Washington Office of Financial Management
     Washington State Board for Community & Technical
     Colleges

     includes sample reports

West Virginia
     West Virginia Higher Education Policy Commission

Wisconsin
     University of Wisconsin System

Wyoming
     University of Wyoming
     Wyoming Community College Commission

VIEW SUMMARIES

VIEW ALL STATE AGENCY/ENTITY PROFILES (pdf)

VIEW DATA ELEMENT PROFILES FOR ALL STATE AGENCIES/ENTITIES (PDF)

VIEW DATA ELEMENT PROFILES FOR AGENCIES/ENTITIES BY HIGHER EDUCATION COMPACT (PDF)
     Midwestern Higher Education Compact
     (MHEC)

     New England Board of Higher Education
     (NEBHE)

     Southern Regional Education Board (SREB)
     Western Interstate Commission for
     Higher Education(WICHE)

VIEW RESPONSES TO INDIVIDUAL QUESTIONS BY
AGENCY/ENTITY (COMING SOON)